Meetings are a strange thing. They can be amazing or terrible, a boost or a drain, a catalyst for innovation or an obstacle to morale. Depending on their purpose, structure and timing they can propel teams toward success or devalue the team. The rhythm and purpose of meetings has the ability to make or break a team.
During coaching sessions the last six months I’ve been helping a lot of leaders make team meetings sharper and more purposeful. This is a crucial season to make changes to optimize effectiveness and efficiency. Here are some meeting changes we’ve been coaching leaders through.
Determine which meetings need to be in person and which can happen at a distance
Move weekly meetings to every-other-week
Make meetings more productive by asking teammates to come ready to answer questions
Create a clear purpose and agenda, send it ahead of time and stick to it
Change meetings from 60 minutes to 30 minutes (and don’t go over!)
Move all your team or personal meetings into one day
Kill meetings that are not effective or necessary in this season
Re-emphasize WHY each meeting exists
Use video (Marco Polo) or audio communication (voice memos) instead of more meetings
Combine a bunch of one-on-one meetings into one team meeting
Why does this matter?
Teams and team members are passing away from the “death by meeting” epidemic
With some simple tweaks you and your team can maximize meetings, and minimize waste
Time together as a team is a precious resource that we cannot afford to waste
Meetings either show dignity or disrespect. They’re rarely ever neutral.
Why is this crucial right now?
Leaders, teams and organizations need all the spare energy they can get to build their way forward right now.
It will give a shot in the arm to give your team to give them 2-4 hours a week back that they could invest in crucial projects.
Employees are looking for clarity and direction right now more than ever
Founder, Lead Creative, Coach
Alan is a mountain guide for the leadership journey. He loves outdoor adventures, but the greatest adventure of his being a father and husband. Alan is crazy about helping hungry leaders conquer overwhelm and navigate with courage. He serves leaders and organizations around the country through coaching, speaking, consulting, designing experiences, hosting mastermind groups, writing his own books and ghostwriting for others. He co-hosts Right Side up Leadership Podcast and regularly writes for Outreach and Field Notes .